Outsourcing Xero Accounting Services

One of the most important decisions you can make for your business is how you organize your accounting and bookkeeping. If you’re like most small businesses, you probably can’t afford to hire a professional accountant, and that means your business needs accounting and bookkeeping software that’s relatively easy to use. 

Outsourcing Xero Accounting Services

Xero is a cloud-based bookkeeping and accounting software that does not require software to be installed on a computer or mobile phone.  

All you need is a computer with a browser installed and a reliable internet connection. With all this, you can easily access your books from anywhere in the world. 

Xero is one of the fastest-growing accounting software solutions in Australia. Hosted in the cloud, easy to use, and quick to set up, Xero gives you up-to-date information about your company’s finances at the click of a button. 

You may have heard about Xero from your accountant, bookkeeper, or even a friend who already uses the software in their business. 

This software has only been around for a few years, but it has taken the accounting and bookkeeping world by storm. Plus, Xero software is designed from the ground up to run in the cloud and work seamlessly with your bank. When set up correctly, Xero collects transaction data from your bank on a daily basis, allowing your accountant to ensure your business accounts are up to date easily and quickly. 

This means you get instant access to your company’s up-to-date financial situation. Xero also has business management reports that business owners can view anytime, anywhere,  on any internet-connected device. 

Below Is An Overview Of Xero's Accounting Features

You can link your bank accounts with automatic bank flows. It brings all your banking transactions directly to your Xero account.  

Xero seamlessly integrates your accounting system with your client’s accounting system through advanced integrations, allowing you to communicate directly with your customers and suppliers. 

Xero can be used from both a desktop computer and a mobile app. Since this software is cloud-based, you don’t need any systems as long as you have a browser installed on your computer or mobile phone. it can run on any operating system. 

Xero offers easy-to-use payroll systems for businesses with multiple employees. It handles super calculations and tax updates. Employees can get access to their payroll with limited access rights.

Xero understands that businesses have their own challenges, so it helps make accounting easier by offering add-ons to meet the needs of different users. Below is a clear and easy-to-understand guide  to using Xero 

Log in to your Xero account by visiting www.login.xero.com and log in with your credentials. If you don’t have an Xero account, you can try it out with Xero’s 30-day free trial. 

As soon as you’ve logged into your account, you’ll be taken to a page called the  Xero Dashboard. This page is the key to the business reports you need to see at a glance, meaning you can customize what you want to see when you log in. 

You can see a quick view of bank balances and graphs showing cash coming in from customer invoices and payment of supplier invoices. Modify this page to suit your reporting requirements. 

Xero has a starter and easy-to-use menu that lets you quickly jump to the individual parts you need to work on. The menu includes the following items. 

  • Panel. 
  • Account. 
  • Under Accounts, you can manage invoices, fixed assets, expense allowances, payments, purchases, sales, bank accounts, payment schedules, expense reports, transactions, and invoices. 
  • Reports. 
  • See all your data with Xero and standard reports; View all reports, and budget management and select from any Xero report menu. Contact information. 
  • Add and manage the people and companies you do business with. These include all contacts, customers, suppliers, and employees.

Now let’s tell you more about how the Xero dashboard works. As mentioned earlier, the Xero dashboard helps you see all the reports you want to see on the go. Below is what the Xero dashboard looks like. 

Please specify any account you wish to view; settings – Account plan – Go to a specific account – finally, click “show on the dashboard”.

Using bank accounts is easy as you simply set up your bank account so that all your transactions are automatically imported into Xero. You just need to reconcile the purchase and sales invoices with the bank account and that’s it. 

You can add your bank account to Xero by filling in basic information in Xero. When adding a bank account, you must specify whether it is a credit card or a bank account. All you have to do is enter your account number and bank name. Xero will notify you as soon as bank channels are available for the specified bank account. 

This software gives you several options to choose your bank account.

Now you can work freely with your bank account and even coordinate transactions. 

Below you can see how your bank account will look with the imported inputs. You can see your bank balance from the dashboard.  

You can manually import transactions into Xero using the CSV template provided by the software (Xero). Follow the instructions below and bring your bank statement with you. 

To get started, log into your online banking website and save your statement to your computer in either OFX  (MS Money) or QIF  (Quicken) format. 

On the Xero dashboard, click  Manage Account and import the statement from the bank account you just added in the step above. 

Find and select the file you downloaded from your bank, and then click the import button. 

You can use Xero’s automatic bank feeds, where Xero automatically imports all transactions on a daily basis.
You can connect all Xero banking channels to Xero Recommendations. Xero then automatically suggests matches based on the available information.

All you have to do is press the OK icon and the bank transactions are coordinated. You can see the unreconciled account lines that go to Bank Reconciliation. Bank Reconciliation shows transactions that have not yet been reconciled by Xero.
As soon as the full reconciliation is done, the Xero bank balance will match the bank balance and you will no longer see any mismatched bank statements.

Withdraw money from the bank: To withdraw money, you need to create a bank with a software called “Cash Account”. Xero did not automatically generate “cash reserves”. 

Bank rules are usually created based on predefined rules to automatically allocate transactions. 

Create bank rules by clicking the “Create Rule” icon under Xero Bank Reconciliation. To create a rule, you must enter the following information. 

Below that is a description, the name of the payee, and the bank account to which the rules apply (destination bank).

Below that, you must enter the contact information and the account to which this information will be associated. 

Below is how you can create a rule in Xero.


In conclusion, outsourcing Xero accounting services has proven to be a strategic and beneficial choice for businesses seeking efficiency, cost-effectiveness, and streamlined financial management. By entrusting accounting tasks to specialized professionals with expertise in the Xero platform, organizations can focus on their core competencies, foster growth, and adapt to the dynamic business landscape. The advantages of outsourcing, including access to skilled professionals, advanced technology, and scalability, contribute to improved accuracy and timeliness in financial reporting. As a result, the decision to outsource Xero accounting services not only enhances operational efficiency but also facilitates better decision-making and financial transparency. Embracing this outsourcing model allows businesses to navigate the complexities of modern accounting while maintaining a competitive edge in today’s fast-paced and evolving business environment.

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